JewelVault

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Add Jewelry Piece

A unique tag (SKU) is generated automatically to prevent misplacement.

Piece Name / Description

Photo

No photo

A photo proves the piece and shows on tags. Auto-compressed to stay small.

Category Metal Purity / Karat Gemstone Weight (grams) Size / Length Size unit Quantity Cost Price (₱) Selling Price (₱)

Storage Location Supplier Acquisition Type Date encoded / acquired Status Low-stock Alert Below Notes

Add Client

Track buyers for follow-up orders and SMS reminders.

Full Name Mobile (for SMS) Email Facebook Messenger (name or profile link) Telegram Chat ID (for instant order updates) Home / billing address Follow-up Date Preferred Contact Preferences / Notes Wishlist — what they're looking for

🪪 Valid ID Used in Transaction

ID type ID number

Photo of valid ID

No ID photo

Attach a photo of the presented ID for your records. Stored privately on this device, auto-compressed.

📦 Shipping / Delivery

Recipient name (if different from client) Shipping address Recipient mobile Preferred courier Landmark / delivery notes for courier

New Loan

Money the business borrowed — from family, friends, a bank or anyone else — for capital or cash flow.

Lender (who lent it) * Type of lender Amount Borrowed (₱) * Date Received * Received How? (so Cash-Up and Cash Reconciliation stay right) Interest Rate (%) Repayment Schedule Usual Payment (₱, optional) Next Due Date (optional) Purpose (optional) Notes (optional)

💵 Pay Loan

Payment Date Amount Paid (₱) * of which Interest (₱) Paid From / Via Note (optional)

New Supplier Bill

Stock or goods taken on credit that you still have to pay for.

Supplier * Invoice / Ref No. (optional) Amount Owed (₱) * Date of Purchase Payment Due Date (optional) What was it for? This is an operating cost, not stock (e.g. a utility or service bill) — record each payment as an expense. Leave unchecked for jewelry/stock, whose cost is already counted when the piece sells.

💵 Pay Supplier

Payment Date Amount Paid (₱) * Paid From / Via Note (optional)

💵 Collect Balance

Amount Received (₱) Mode of Payment Note (optional)

Record a Sale

Narrow down by vault / category (optional — makes picking faster)

Piece sold Buyer Sale Price each (₱) Quantity Sold

📦 Bulk order of assorted gold — sold by weight, not by individual tag. It does not deduct from your inventory; it is recorded as one sale with the total grams.

Gold Karat / Purity Total Grams Sold * Price per Gram (₱) — today's selling price * Total Amount (₱) *

Enter the price per gram and the total fills in — or type the total and the price per gram is worked out. The gold price is saved with the sale so you can track it over time.

No. of Pieces (optional) Description (optional) Total Cost of this Lot (₱, optional — owner only, used for profit)

Payment Status

Amount Received Now (₱) Balance Due Date (optional)

Mode of Payment (for the amount received)

New Repair / Custom Order

Track jobs in progress, deposits, balances, and promised dates.

Type Client Description of work Quoted price (₱) Deposit paid (₱) Date received Promised / due date Status Notes

Sale Recorded ✓

Hand or send this receipt to your customer.

New Layaway Plan

Hold a piece for a customer paying in installments (hulugan). Capture everything your logbook does — and more.

Narrow down by vault / category (optional — makes picking faster)

Piece

Add more pieces to this reservation (optional)

Customer (from your client list) Date opened Contact number Valid ID presented Address Item details Total amount (₱) Down payment (₱) Mode of payment Installment amount (₱) # of scheduled payments (optional) Payment frequency Next payment due Reminder (days before due) Notes

Record Payment

Amount (₱) Date Method Next due date

Add Supplier

Track where you source pieces, and text them reorder lists.

Supplier name Contact person Mobile Location / type What they supply / notes

Scan a Tag

Point your camera at a piece's QR tag to pull it up instantly.

Starting camera…

Printable Tags

Each tag carries a scannable QR of the SKU. Print on label sheets, cut, and attach to each piece or pouch.

Upgrade to keep growing

You've reached the free beta limit. Choose a plan to add unlimited pieces and clients.

In production, the upgrade button opens your payment link (GCash / PayMongo / Maya). On approval, a webhook flips the account to the chosen plan and unlocks unlimited entry. Prices shown are editable suggestions — set your own in the PLANS list.

New Shipment

Record everything about this delivery for easy tracking.

Date Customer Receiver's name Delivery address Recipient mobile Courier

Item(s) being sent

Type to pick from inventory. In-stock pieces are deducted when you save. Already-sold pieces (from a counter sale or completed layaway) can be shipped too — they won't be deducted again, avoiding any double entry. Free text is allowed for untracked items.

No. of pieces (auto-counts picked items) Tracking number Shipping fee for this delivery (₱) Who pays the shipping fee Amount to collect from courier (₱) Collection method Status

📄 Courier Waybill Photo (proof of shipment)

No waybill

Snap or upload the courier's waybill/receipt. It's saved with this shipment as proof of delivery — viewable and downloadable anytime, and can be shown to the client.

Notes

Record Gold Intake

Date received Weight (grams) Purity / Karat Price per gram at this date (₱) Source / Supplier Notes

💡 Recording the price at the time of each intake builds your true cost history — essential as gold prices change, for pricing and forecasting.

New Expense

Record costs so your reports show true profit (income − expenses).

Date Category Description Amount (₱) Paid via Vendor / paid to (optional) Notes